ANNETTE BAIER PRIZE POLICY

INTRODUCTION

PURPOSE

This document prescribes the procedures to be followed in notification, judging and awarding of the Prize.

ELIGIBILITY

Papers must be nominated to be considered for the Prize. Nominations may be made by the author or someone else.

The Prize is open to published papers or book chapters (i.e. chapters in edited anthologies) in any area of philosophy. To ensure greater comparability between entries for judging purposes, monographs are not eligible, and entries must be single-authored and published in English or a translation provided. Each author may be considered for a maximum of two entries per year – if more than two entries from a given author are nominated, the author will be contacted and asked to choose their ‘top two’.

The Prize is open to women professional philosophers who are actively engaged in an Australasian (Australia, New Zealand and Singapore) higher education and/or research institution at the time of nomination. If the author's employers consist of some Australasian and some non-Australasian institutions, eligibility will be decided by the institutional affiliation under which the entry in question was published. If the entry has multiple affiliations, one Australian affiliation is sufficient to ensure eligibility. If the entry is published only under non-Australasian affiliation(s), the author must be solely employed by an Australasian institution at the time of nomination.

Operational policies & procedures can be established or altered by the Executive.
Australasian Association of Philosophy

Policy number PRI 009 Version 003

Responsible Convenor, Status of Scheduled review February 2026 person Women Committee date

Each year, the Australasian Association of Philosophy (AAP) offers a monetary prize for an outstanding philosophical paper published by an Australasian woman during the previous calendar year. (“Paper”, “published”, and “Australasian woman” are all further defined for the

purposes of this prize below.)

Entries must appear in print (or in final form if the publication is

online only) in the year previous to the prize award. If the piece appears first online and then in hard copy in different years, it may be submitted in either of those years, but it may only

be submitted once.

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APPLICATION MATERIALS

Entries are to be submitted electronically through the AAP website and include:

• Personal details of the nominee, including name, email, institution and position.

CRITERIA OF EVALUATION

• A PDF copy of the nominated piece in its published form with all author information redacted for blind review.

• Full citation details
• Nominations may be made on behalf of others and should include the same material

as per all entries. In addition, they should include the personal details (name, email address and position) of the person making the nomination.

The sole criterion for the Prize is philosophical merit. Judging panels will consider and score the entries on:

• Overall impression of merit • Originality

• Scholarship
• Clarity of expression

Operational policies & procedures can be established or altered by the Executive.

ANNETTE BAIER PRIZE PROCEDURE

PPROCEDURE

RESPONSIBILITIES

The Convenor of the Committee for the Status of Women in the Philosophy Profession (henceforth: Committee Convenor) is responsible for determining the eligibility of entries, assembling and chairing the judging panel, and instructing the panel about reporting any conflicts of interest, as defined under Clause 8 of these Procedures.

The CEO of the AAP will ensure that all documents concerning the Prize’s award are classified as restricted circulation. The Committee Convenor is responsible for bringing this policy to the attention of incoming members of the Committee, and members of the judging panel. All members of AAP Committees are responsible for respecting this policy.

JUDGING PROCEDURES

1. The prize will be decided by two rounds of judging – an initial, which determines a shortlist, and a final round, which determines the winner from the shortlist. The initial judging panels will be comprised of academic members who will be selected from the Committee, or by invitation from the Convenor after consultation with the committee. The final panel chaired by the Committee Convenor (who will not vote unless a tie-breaker is needed: see 6. below), and comprising at least two Australasian professional academics, will be selected from the Committee, or by invitation from the Convenor after consultation with the Committee.

2. Initial judging panels, comprised of pairs of philosophers, will be responsible for selecting a shortlist of papers. Each pair of philosophers from the initial judging panel will be allocated a number of papers (no more than eight papers), from which they should select the best two based on the criteria: overall impression of merit, originality, scholarship, and clarity of expression. Each member of the judging panel shall read all entries, score them out of 20, write a short paragraph on their merits/problems and compile a short list of the top 2 entries. Once the best two papers have been selected, those papers from each panel, will be forwarded to the final judging panel to make a recommendation to the Executive on the award of the Prize.

3. The final judging panel is responsible for selecting a proposed winning submission from the shortlisted papers using the same criteria: overall impression of merit, originality, scholarship,

Operational policies & procedures can be established or altered by the Executive.
Australasian Association of Philosophy

Procedures number PRI 009 Version 004

Responsible person Convenor, Status Scheduled review February 2026 of Women date Committee

ACN 152 892 272 ABN 29 152 892 272

and clarity of expression. Each member of the judging panel shall read all entries, score them out of 20, write a short paragraph on their merits/problems and select the best paper. The judges will then decide the winner, by consensus if possible, or by vote if necessary (see clause 6).

The judging panel will then formulate a recommendation to the Executive on the award of the Prize, a brief report on how the panel reached its verdict, and a short citation (up to about 200 words) suitable for reading aloud at the award presentation.

4. The shortlist will then be made public, allowing sufficient time for shortlisted entrants to arrange to attend the Prize award at that year’s AAP conference, if they so choose.

5. If the judging panel cannot reach consensus on the winner, even with the assistance of external reports, they will take a vote. If necessary, the SWiPP Convenor will have a deciding vote.

6. Any person serving on the judging panel, as well as any AAP member reading entries to provide an external report, must be instructed that all panel business is strictly confidential. This confidentiality requirement is permanent, and not merely during judging of the Prize.

7. Conflicts of Interest: Any judging panel member who is aware of any conflict of interest arising, e.g. because of friendship or enmity with any of the applicants, must declare this to the rest of the panel, who will then decide whether the member should be asked to stand down from judging that entry. On grounds of practicality, past or present departmental co- membership on its own is not sufficient reason for exclusion, however where possible AAP members should not be asked to advise on entries from current departmental colleagues at the final stage. In general, it is the business of the panel itself to decide whether an association with one of the nominees constitutes a conflict of interest.

AWARD PROCEDURES

Calls for entries for the Annette Baier Prize are made in early October and reminders sent in mid-December and mid-January. The call for entries and reminders will be broadcast to AAP members via the AAP member newsletter and website, emails to Australasian philosophy mailing lists (e.g. aphil, NZAP and sydphil), and through the official AAP social media channels, namely Facebook and Twitter. The General Manager is responsible for the call for entries as well as all reminders through the channels listed above.

The Convenor should invite members to join the initial and final judging panels in February once it is known how many entries are received in total.

Entries must be submitted through the online application form on the AAP website which will be open from the first announcement of the prize until 28th February 8:00pm AEDT. Entries are checked for eligibility by the General Manager.

Following the deadline, the General Manager will email a link to the initial panel members Convenor containing the eligible entries. Papers are allocated to each initial panel. Papers shall not be allocated to judges with the institutional affiliation. Attention should be made to allocating a spread of papers to each panel whilst also paring attention to the philosophical expertise of members of the judging panel.

The initial panels shall determine their top two papers by mid-April to the General Manager. These will be collated and the shortlist distributed to the final judging panel by end of April. The winning entry is decided by the end of May.

The shortlist is publicly announced and shortlisted applicants are invited to attend the July AAP conference. The winner is announced at the annual July AAP conference during the Presidential Address, and the judges’ citation is read out. Prior to that announcement, the identity of the

Operational policies & procedures can be established or altered by the Executive.

winner must not be revealed to anyone outside the judging panel and AAP Executive, with the exception that the winner may be informed in advance (e.g. to urge attendance at the conference), on condition that she too is bound by confidentiality.

Following the official announcement of the winner at the Presidential Address, an announcement of the winner will be circulated by the General Manager to AAP members in the monthly AAP newsletter, through the official AAP social media channels of Facebook and twitter and in the news section of the AAP website.

The AAP reserves the right not to award the Prize in any given year if no entries of sufficient merit are received.

RELATED DOCUMENTS

Privacy Policy; Prizes and Sponsorship Policy.

Operational policies & procedures can be established or altered by the Executive.
Australasian Association of Philosophy

ACN 152 892 272 ABN 29 152 892 272

DOCUMENT VERSION HISTORY

Policy Amendments Version #
004

003 002 001

Date Approved 3rd February 2023

7th May 2018
23rd December 2015 9th November 2015

Approved by Executive

Executive Executive Executive

Approved by

Executive Executive

Brief Description

Clarification of eligibility

Clarification of eligibility

Revised to suit AAP restructure

New policy

Brief Description

Revised to suit AAP restructure

New procedures

Procedures Amendments

Version #

002 001

Date Approved

23rd December 2015 9th November 2015

004	3rd February 2023	Executive	Updated to reflect two fold judging procedure
003	7th May 2018	Executive	Updated to reflect online submission process

Operational policies & procedures can be established or altered by the Executive.